|
2005 - 2006
Lottery & Housing Selection Handbook
Assumption College
Office of Residential Life |
| |
Students requiring special consideration
in housing lottery due to documented medical need should contact
Conway Campbell at x7505. All medical documentation for review
is due on or before February 18, 2005, to the Office of Residential
Life. |
| Lottery
& Housing Selection. The mention of these words can cause
both excitement and anxiety for many students.
Chances
are that if your random number assignment within your priority
group is high, then your group may have the opportunity to choose
one of your top choices of the area in which you wish to live
for the next year. Conversely, if your random number assignment
is low, then the chances dramatically increase that you will not
get your first choice of living areas. Also, your group may have
to reshuffle, and possibly choose other roommates, depending on
availability.
In
the past, a few students have been very upset and angry when they
did not get the housing that they had hoped for. If you end up
in this situation, we ask that you keep a few things in mind.
1.
|
Assumption
is very fortunate to have such a wide variety of housing
options. Consequently, students tend to live on campus for
all four years. At many other colleges, students have only
one option - traditional residence halls like Alumni, Desautels,
Salisbury & Worcester. At these schools, it is not uncommon
for upperclass students to move off campus for their last
two years. |
| 2.
|
It is a privilege, not a right, to have apartment style housing.
Please be willing to accept any type of housing, as it is
a privilege to live on campus. |
| 3. |
The lottery,
which was designed many years ago with help from the Student
Government Association, is a very fair way of determining
housing assignments. No one gets special privilege, except
with regard to their class standing (Senior, Junior, Sophomore)
|
|
4. |
If you
do not get your top choice in the lottery, there are options
available. Spaces open up over the summer or in the fall semester,
which you may find more attractive. You may sign up to be
placed on the waiting list for those spaces of interest as
they open up over the summer and fall. |
Our
final advice...plan ahead for lottery, have a variety of back-up
plans if your "top choice" doesn't work out, and try
to keep it all in perspective.
|
|
The Lottery & Housing Selection Process
|
|
The Lottery & Housing Selection Process is the process by
which current first, second, and third year students choose their
room for the next academic year. As incoming students, the College
placed you in a room. Now you have the opportunity to choose exactly
where and with whom you live. While you may not receive your first
choice, it will still be your choice.
This handbook has been designed to explain the
Lottery & Housing Selection procedures, along with other guidelines
for the 2005 - 2006 Housing Selection Process. Please read through
this entire handbook in order to understand the important requirements
and deadlines you will need to follow to make your housing selection
experience run smoothly.
After reading through this entire handbook, if
you have any questions regarding the Housing Selection Process,
please direct them to the Office of Residential Life in Salisbury
Hall (ext. 7505).
|
Throughout this handbook, you will find many different
and important terms used in the Lottery & Housing Selection
process. Below are a few of these terms with their definitions.
Please read and refer to these definitions when making your Lottery
& Housing Selection plans.
Roommate Group:
|
Your roommate group is made
up of the students with whom you would like to live for the
2005 - 2006 academic year. For a roommate group to be included
in the Lottery & Housing Selection process, each group
member must be eligible to participate in the process. Eligibility
involves paying a $400 non-refundable housing deposit. |
| Housing Intent Form: |
This is your official request for housing.
This form includes the names of all members of your roommate
group. Please note that only ONE form per roommate group is
necessary. These forms must be turned into the Office of Residential
Life by 4:30 pm, April 1, 2005. No exceptions will be made,
for any reason. All late intent forms will be placed in a
late priority group. |
Class Year Rank:
|
Based on your class year, you
are assigned a rank. For example, members of the class of
2006 are assigned a class year rank of 4.0. Any questions
about your class year should be directed to the Registrar's
Office. THIS HAS NOTHING TO DO WITH YOUR GPA. |
| Group Priority Level: |
This is the average rank for your roommate
grouping. This is how we determine which priority level you
are in, based on your class year. Priority Levels range from
1-6. |
Random Pick
Number:
|
This is a computerized random
number generated by a computer program. This will determine
the order in which students select their rooms. Please
refer to page 11 in this handbook for posting location and
dates. |
| Late Priority Group: |
Any group who fails to meet specified deadlines
for submission of forms or deposit payments will be placed
at the bottom of their Priority Group. This means that your
group will select a room after everyone in your Priority Level
has had the opportunity to select a room. |
| Room Selection: |
This is the process by which
you select your room. The order for selection will be determined
by your Priority Level and your pick number. |
$400.00 Qualification
Deposit:
|
This is a non-refundable
deposit which secures your participation in the Housing Selection
Process. This is not a group deposit -- each person wishing
to participate in the Housing Selection process must pay this
deposit. The Finance Office must receive
this deposit by April 1, 2005. Failure to pay this deposit
by the deadline may affect your entire group's eligibility
to qualify for certain areas of campus housing. |
Reshuffling
Process:
|
To reserve a townhouse, apartment,
or room, you must apply with the appropriate number of people
to fill that unit. In a case where there are no more openings
for your particular group (i.e., no more four-person rooms/townhouses
for your four-person group), you will be required to reshuffle.
This is the process of adding or subtracting a member from
your roommate group in order to pick a new room. Reshuffling
will move you to the bottom of your priority list. |
|
Qualifying for the Lottery and Housing Selection Processes:
|
| 1. |
You must be a current full-time
resident student, or an official study abroad student, or
have internship status. Any commuter students who wish
to participate in the Lottery & Housing Selection Process
must submit a request to the Director of Residential Life. |
| 2. |
A $400.00 qualification deposit
must be received by the Finance Office by 4:30 p.m.,
April 1, 2005. This deposit is non-refundable. This
deposit will be credited to your room bill next year. |
| 3. |
Housing Intent Forms must be
completed and returned to the Office of Residential
Life by April 1, 2005. This form is the yellow sheet
you received in your mailbox. Additional forms may be obtained
in the Office of Residential Life. |
Point
of Interest:
No one will be allowed to participate
in the Housing Selection process without paying this deposit
as well as submitting a completed intent form.
NOTE: Current resident students who do not go through Housing
Selection will be eligible for housing for the Fall 2005
semester on a space available basis only |
|
| All roommate groups must submit a
Housing Intent Form by April 1, 2005. The class years of
all group members are averaged together to calculate a group's Priority
Level. The procedure for Priority Level calculation is explained
below for informational purposes only. Only one intent form per
roommate group is necessary! |
| Point
of Interest:
A group's Priority Level will be calculated by computer
according to your class status in the Registrar's Office. |
|
|
Priority Level Calculation
|
| 1. |
Each student will be given
an individual rank. This rank is determined by a person's
year of graduation and has no relation to a student's grade
point average. The Registrar's Office will determine class
year. Please check with the Registrar before lottery to
verify your year of graduation. |
|
(A) Year of Graduation
|
Individual Quality Rank
|
|
2006
|
4.0 (not GPA)
|
|
2007
|
3.0 (not GPA)
|
|
2008
|
2.0 (not GPA)
|
| 2. |
All roommates' individual
ranks are totaled and then divided by the number of persons
in that roommate group. This gives you your Group Rank. |
| 3. |
Use your Group Rank Score
to determine your group's Priority Level. |
|
|
| (B)
Group Rank Score |
Priority Level
|
4.0 |
I |
| 3.4
- 3.1 |
III |
| 3.0 |
IV |
| 2.9
- 2.1 |
V |
| 2.0 |
VI |
|
|
|
Group Priority
Level Worksheet
|
SAMPLE
|
Roommates
|
Year of Graduation
|
Individual
Quality Rank (A)
|
| 1. John Dunn |
2006 |
4.0 |
| 2. Frank Silver |
2006 |
4.0 |
| 3. Bob Rowes |
2007 |
3.0
|
| 4. Joseph Ziver |
2007
|
3.0 |
| 5. Matt Samet |
2008
|
2.0 |
| 6. Jon Franks |
2006
|
4.0 |
| |
Quality Rank Total
= 20.0 |
| Equation
to determine Group Rank: Quality Rank Total / Number of Roommates
= Group Rank
|
|
20 / 6 = 3.33
|
| Priority Level
(See heading B above): Priority Level III |
| Once your
group is placed in a priority, a list will be posted on April
11, 2005 outside the Student Live Office. This posting will list
your group number and your assigned Priority Level (Note: Your
group number is not the number that is used to determine the order
in which rooms are chosen during Housing Selection.) Please check
all information on this list for accuracy. Any questions about
the information on this list should be directed to Residential
Life before 4:30 pm, April 15, 2005.
After any corrections are made to the list, a
computer will then assign a random number to each group within
each of the six priorities. The random number that is allocated
to your group is your Lottery, or "pick" number. The
Lottery, or "pick" numbers, are what constitute the
order in which roommate groups may choose a room within their
priority.
| Point
of Interest:
The information contained in the list posted on April
11, 2005 is not necessarily the information to be used
in determining the Lottery numbers, as changes and corrections
may be made to this information throughout the week. |
|
Housing
(Room) Selection
April 26, 27 & 28, 2005
Laska Gymnasium
|
Housing Selection is the process
of choosing a room. Selection is based on seniority and the
order established during the Random Number Allocation Process.
ALL ROOMMATES MUST BE PRESENT AT HOUSING SELECTION (except for
those students who are studying abroad). Room selection for
each priority will occur on the date and time indicated below.
We expect the process to last between 1-4 hours each night.
Failure to attend Housing Selection when your number is called
may result in your group being passed over, and the forfeiture
of your position in the Selection process.
Tuesday, April
26, 2005 |
Wednesday, April
27, 2005 |
Thursday, April
28, 2005 |
Priority
I @ 5:00 pm |
Priority III @ 5:00 pm |
Priority
V @ 5:00 pm |
Priority
II @ 6:00 pm |
Priority
IV @ 6:30 pm |
Priority
VI @ 7:00 pm |
|
|
| Point
of Interest:
The group you sign up with and is assigned a pick number
is the group that must choose a room together. You may
not add or drop a group member at the time of your selection.
If you choose to add or drop a group member after your
group has been assigned a Lottery number, you must reshuffle.
The reshuffling process is explained later in this handbook. |
|
| 1. |
If you wish to live with
roommates but do not have enough people to fill the room you desire,
you may submit a letter to the Director of Residential Life. Include
the name(s) of the people already secured and the number of people
you desire. You will be placed on a list of students seeking roommates,
which will be posted outisde of the Office of Student Life. The
deadline is April 15, 2005. Early letters are encouraged.
Responsibility lies with the individual or group to make all contacts
necessary to secure the appropriate number needed. Residential
Life will not assign roommates from the matching pool. |
| 2. |
All roommates must be
present at Housing Selection. When a conflict exists, your group
may serve as your proxy. For an individual to act as a proxy, he
or she must have the Assumption ID and a signed letter of permission
of any missing student. This will be his or her proof of proxy power
for the roommate grouping. |
| 3. |
Housing Agreements must
be signed at the time of Housing Selection. Any room reservation
will be void if a current resident student in the roommate group
has not signed a 2005 - 2006 Housing Agreement by May 6, 2005.
All contracts not signed by May 6, 2005 will result in forfeiture
of the entire group or individual space. Vacant spaces will
be utilized at the discretion of Residential Life. |
| 4. |
Current Study Abroad
and Internship students may be included in roommate groups. These
students who are away must have a proxy letter on file with the
Assistant Director of Residential Life by April 1, 2005. |
| 5. |
Any student who chooses
to leave Assumption College housing after April 1, 2005 will forfeit
his or her $400 qualification deposit upon withdrawal. *See page
12 for more withdrawal information. |
| 6. |
The Director of Residential
Life will be responsible for filling any and all vacancies following
the Housing Selection Process. Example: If your group
selects a six person townhouse, and one person decides to leave
housing, the Director of Residential Life will place another student
in that vacancy, in most cases, without the benefit or consultation
with your group. |
| 7. |
Current resident students
who do not submit a housing intent form or participate in Hoom Selection
will be eligible for housing for the 2005 - 2006 academic year on
a space available basis only. |
| 8. |
Students with personal
damage assessments in excess of $80.00 prior to Spring Break will
be penalized one (1) Priority Point. |
| 9. |
Students with personal damage assessments
above $100.00 following our end-of-year inspections may forfeit
their housing for the 2005 - 2006 academic year pending an administrative
review. Individuals may be moved to a different location per Housing
Agreement (contract) Provision #3. (The College reserves the
right to make room assignments and reassignments at its discretion.) |
| The following information
can be used as a general guide to the housing that will be available
in the 2005 - 2006 Housing Selection Process. The Office of Residential
Life reserves the right to change the configuration. There are
times when seniority may take priority over the sex-ratio reservations
described in this Lottery & Housing Selection handbook. Please
be aware that the Office of Residential Life can change the gender
specifications for a townhouse or floor in a residence hall at
its discretion. A chart of all buildings and occupancy types
will be posted to let you know what will be available to you for
the 2005 - 2006 Lottery Selection Process.
Generally, the rationale behind this process is
for one of the following scenarios: |
| |
A group of six men in Priority II
show up at their designated time to select a room. There is only
one six person townhouse left and the sex-ratio chart indicates
that it should be saved for a group of women. A look at Priority
II shows that there are no townhouse groups of women to select in
that level. The Director of Residential Life may, at that time,
choose to allow the seniority of the male group to prevail. Therefore,
they may be awarded the townhouse despite the fact that female groups
of six are present in a lower priority level. |
| |
During the Housing Selection process,
it is observed that there are far more Junior men than space available
in Wachusett, Hanrahan, and Young, and excess space for women in
these same halls. The Director of Residential Life may choose to
change the gender of a floor in Hanrahan or Young from female to
male to allow a greater overall number of Juniors to be accommodated
in Junior housing. |
|
Roommate
Reshuffling Process
|
On April 18, 2005, and on April
19, 2005, there is a great chance to change your configuration,
or roommates, prior to the start of the selection process.
Should your group be blocked from selecting
your first choice for housing, you will be able to reshuffle
your roommate grouping. This allows you a second chance to select
a room, after the others in your Priority Group finish the process.
Changing the structure of your Roommate Group during the reshuffling
process may alter your Priority Ranking. |
| For instance, if you
attempt to secure a four-person townhouse and there are no more
at your selection time, you may reshuffle your roommate group.
You may select any remaining five or six person unit by securing
the proper number of eligible resident students to fill the new
housing unit desired.
Reshuffling Process Explained:
If your number is called but you do not
have enough people to fill any of the remaining townhouse units,
you will be reshuffled to the end of your group's priority list.
When your group's number comes up for the second time, you may:
A. Reshuffle with new students in an effort to secure your second
choice townhouse unit, or;
B. Split up and select any available residence hall or apartment.
|
Example A |
|
| 1. |
You are #15 in the Priority I process. |
| 2. |
You have four in your group. |
| 3. |
Your turn comes and there are no four-person
townhouses available. |
| 4. |
You may then choose to secure two
roommates who are in Priority I, and your new group will be placed
at the end of the Priority I Selection List. You may select a six
person townhouse when your number comes up again. |
| |
Example B |
|
| |
1. |
Group wants a townhouse. |
| |
2. |
No townhouses are left when group's turn
to select arrives. |
| |
3. |
Group can restructure to doubles, go
to the end of the list and select a room in Hanrahan or Young when
its number comes up again. |
| |
Example C |
|
| |
1. |
Group goes for triple/quad in Salisbury
or Worcester. |
| |
2. |
No triples/quads remain for your class
in these buildings. |
| |
3. |
Group must restructure to doubles, go
to the end of the list, and select a room in Alumni or Desautels when
its number comes up again. |
| |
| Point
of Interest:
Changing the structure of your Roommate Group during the reshuffling
process may change your Priority Ranking. |
|
|
| The Director
and Assistant Director of Residential Life keep an accurate count
of the available housing during the selection process. They will advise
you if you attempt to reshuffle into an occupancy group that will
not be available when your turn comes to pick a room again. For example,
if you are in group of five and there are no more rooms to accommodate
your group, you may decide to reshuffle into a group of four. Prior
to reshuffling from a five to a four, you would be advised if any
fours would be available when your turn in lottery comes again. |
| Any student group who fails to secure the proper
number of roommates to fill a townhouse or apartment unit will be
required to select a Residence Hall room. (See Example B above.)
These students may request to be placed on a townhouse or apartment
waiting list. Every effort will be made to honor these requests for
townhouse or apartment assignments during the summer months as space
becomes available. Once you have been placed in a new housing assignment
from the waiting list, your name will be removed from all other waiting
lists. Example: You are on the waiting lists for a four, five,
and six person townhouse. A five person townhouse becomes available,
and you are placed in this apartment. Your group will be removed from
all other waiting lists. |
|
Frequently Asked Questions
|
| Q. |
Must I be presently living on campus
to go through the Random Number Allocation and Housing Selection Processes? |
| A. |
Yes. Only current resident students
are guaranteed housing for next year. Exceptions are current Study
Abroad and Internship Students. Commuters may write to the Office
of Residential Life and request to be included in the process. Decisions
will be made on a case by case basis. |
| Q. |
What if one of my roommates decides
not to return to campus housing after going through Random Number
Allocation and Housing Selection? |
| A. |
All students who have participated
in Housing Selection and signed a Housing Contract are bound to this
contract for the entire academic year. Students
who withdraw from the College will forfeit their $400.00 qualification
deposit and relinquish all rights to their spaces. The Director of
Residential Life will be responsible for filling the vacancies. The
wishes of the remaining roommates will be taken into consideration
when possible, but the final decision remains with the Director of
Residential Life. There are serious financial ramifications for astudent
who chooses to leave housing after the completion of Housing Lottery.
See page 12 for more withdrawal
information. |
| Q. |
May I reserve the room I presently live
in, prior to the Housing Selection Day? |
| A. |
No. Every eligible student must go
through the process and choose whatever is available when his or her
time comes to select a room. |
| Q. |
After Housing Selection, may I change
my room if I want to? |
| A. |
No changes will be allowed following
Room Selection until September. |
| Q. |
Must all roommates be present for Housing
Selection Night? |
| A. |
Yes. All roommates are required to
be present. Proxies are possible with Assumption ID and signed proxy
letter of the missing student. Only severe conflicts should be reason
to designate a proxy and miss Housing Selection. Additionally, students
who do not attend Housing Selection must sign
a Housing Contract by May 6, 2005. Exceptions will be made for students
who are currently studying abroad. All contracts not signed by May
6, 2005 will result in forfeiture of entire group or individual
space. Vacant spaces will be utilized at the discretion of Residential
Life. |
| Q. |
May I select a residence hall room immediately
if on my first run through selection there are no townhouses left
for my group? |
| A. |
No. Any group who wishes to alter
their first choice for housing must reshuffle. All first choices
for housing will be honored according to the selection order. Second
choices may be secured through the reshuffling process. |
| Q. |
May I live with a student who will be
transferring to Assumption in the Fall of 2005? |
| A. |
No. Transfers are placed during the
summer on a "space available basis" only. |
| Q. |
May I go through Housing Selection with
a student who is studying abroad for the Fall semester but will return
in the Spring semester? |
| A. |
No. We cannot hold specific spaces
for students who go abroad. If your roommate withdraws from housing
after Housing Selection, a new roommate will be placed in your
room. No spaces will be held for students who plan on returning for
the second semester. |
| Students who are unable to participate in the Lottery
& Housing Selection Process (usually due to their participation
in a study abroad or internship program) may designate a proxy to
act in their behalf when joining a roommate group or selecting a room.
To designate a proxy, one must fill out a Consent of Proxy
form in the Office of Residential Life.
If you are designated as a proxy, it is your responsibility to
ensure that the absent student's name is submitted on a Housing
Intent Form. This does not mean that the student has to be your
roommate. Hopefully, arrangements have been made ahead of time about
with whom the absent student will be living. If you are intending
to have the student live with you next year, include his or her
name on your Housing Intent Form. If the absent student is planning
to live with someone other than yourself, you must make sure that
his or her name is included on the Housing Intent Form for that
group. Please write the word "proxy" on the signature
line of the Housing Intent Form. Do not attempt to
forge the absent student's name on the signature line.
A proxy is not responsible for paying the $400.00 Housing Qualification
Deposit for the absent student (although the proxy may want to speak
to the absent student's family to remind them that this deposit
must be paid).
Failing to complete proxy responsibilities may cause the absent
student to be ineligible for participation in the Lottery &
Housing Selection Process. If you have any questions, please feel
free to contact the Office of Residential Life at extension 7505. |
|
Lottery & Selection Calendar:
|
| Lottery Information Session - Salisbury Hall |
February 10, 2005 |
|
| Lottery Information Session - Worcester Hall |
February 17, 2005 |
|
| Lottery Information Session - Alumni/Desautels Hall |
February 28, 2005 |
|
| Lottery Information Session - Hagan Campus Center
Hall |
March 16, 2005 |
|
| Housing Selection Information Available |
February 2005 |
|
| Housing Deposit Due |
April 1, 2005 |
|
| Housing Intent Form Due |
April 1, 2005 |
|
| Housing Group Priority Levels Available
|
April 11, 2005 |
|
| Housing Group Priority Level Corrections
Due |
April 15, 2005 |
|
| Reshuffle Night I |
April 18, 2005 |
|
| Reshuffle Night II |
April 19, 2005 |
|
| Housing Pick Numbers Posted |
April 22, 2005 |
|
| Housing Selection Priority I & II |
April 26, 2005 |
|
| Housing Selection Priority III & IV |
April 27, 2005 |
|
| Housing Selection Priority V & VI |
April 28, 2005 |
|
| Last Day to Sign Housing Contract |
May 6, 2005 |
|
|
Housing Withdrawal Procedure
|
| As you are aware, the $400.00 Housing
Qualification Deposit secures your participation in the upcoming
Housing Lottery and Room Selection. As a reminder, this deposit
is non-refundable and is applied directly to the housing
portion of your College bill for the Fall 2005. Further, this payment
must be received by the Finance Office
by April 1, 2005.
What you may not be aware of is the Housing Withdrawal
Procedure, designed by a committee of students and staff, which
outlines financial ramifications and obligations related to on-campus
housing. When you enter housing lottery, certain commitments are
being made. The College is guaranteeing you on-campus living accommodations
and you are making a commitment to live on-campus for the entire
2005 - 2006 academic year.
If this obligation is not kept, financial ramifications
for all, or part of the Fall semester housing will be as follows:
|
|
Withdrawal Date
|
Percentage of
Fall Housing Bill
|
+
-
|
Non-Refundable Housing Deposit
|
| Between April 29 and May 31 |
0% due |
+
|
$400.00 (already
paid) |
| Between June 1 and June 30 |
10% due |
+
|
$400.00 (already
paid) |
| Between July 1 and July 31 |
20% due |
+
|
$400.00 (already
paid) |
| Between August 1 and August 15 |
30% due |
+
|
$400.00 (already
paid) |
| Between August 16 and Move In Day |
40% due |
+
|
$400.00 (already
paid) |
If you plan to live on campus and follow through with this obligation,
none of this information will adversely affect you. However, if
you plan to go through the housing lottery process and change your
mind, at minimum, you will automatically lose your non-refundable
$400.00 housing deposit.
In addition, the date which you notify the Office
of Residential Life regarding your decision to move off campus
and/or not return to Assumption College will determine any additional
money owed for Fall housing. As you can see from the above timeline,
it is in your best interest to notify the Office of Residential
Life as soon as possible. Simply put, the earlier you withdraw from
housing, the less you will be required to pay.
Should you have any questions, please contact the Office of Residential
Life at (508) 767-7505. |
|
